Accounts Assistant

VACANCY ANNOUNCEMENT FOR THE POST OF ACCOUNTS ASSISTANT

St Lawrence Girls Secondary School, under the Diocese of Chikwawa wishes to recruit the Accounts Assistant to be based in Chikwawa District.

As a member of the school support team, the Accounts Assistant has a primary responsibility of the timely and accurate processing of all accounting transactions, the monthly and generation of necessary financial reports required by school and board of governors.  The Accounts Assistant reports to the Head teacher and Board of Governors.

ROLES AND RESPONSIBILITIES

• Ensuring effective “Accounting and Control environment by performing quality checks” of all vouchers created in the system and reviewing adjustment vouchers for the project accounting before submitting them for supervisors’ approval.
• Ensuring the collection of school fees and tracking of balances from students through banks
• Tracking of fuel for the school bus and ensure that log book is filled all the time.
• Ensuring timely and high-quality preparation of all financial reports allocated to him/her on a monthly basis in compliance with Diocese of Chikwawa and donor guidelines and requirements.
• Support on proposal budgeting to ensure enough and accurate cost are included.
• Support project team on budget forecasting
• Ensure adequate supporting documentation is attached to voucher before processing for payment
• Advise and assist in procurement of school items.
• Review of Employees Expense Reports and timely preparation of Journal vouchers
• Track fixed asset of the school using fixed asset Database and make regular physical inventory.
• Ensure that school assets are properly handled and internal control systems are adhered to
• Prepare the bank reconciliation on monthly basis and ensure timely clearance of outstanding issues.
• Ensure reconciliations are done timely on monthly basis
• Ensure that all pension deducted from employees are timely submitted to collecting authority.
• Ensure submission of PAYE and withholding tax to collecting Authority.
• Performing any assignment delegate by supervisor from time to time.
• Perform other duties as required.

QUALIFICATION

The applicant should have a Diploma in Financial Accounting preferable P.A.E.C/ICAM/ACCA, obtained from a reputable institution. M.S.C.E with credit in English and Mathematics, very conversant with accounting packages. Those Registered with ICAM and MAB will have an added advantage.

The interested applicant must send the application letter, Cv, copies of certificate to:

The Headteacher

St Lawrence Catholic Girls Secondary School

P.O. Box 235

Chikwawa.

Email: chiwayanaomi@gmail.com

Cell or Whatsap Number: 0989 553 576

Closing date for receiving applications will be on Friday  28^th November, 2025