Project Hope Namibia in Malawi (PHN-MA) seeks qualified Malawian candidate to fill various positions for the USAID funded Ana ndi Achinyamata Patsogolo Activity (ANAPA) Project, a project aimed at preventing new HIV infections and improve the health wellbeing and Protection of Children, Adolescents, their families and Young Women (CAFYW) living with, affected by and vulnerable to HIV. ANAPA will be implemented in high HIV burdened nine districts in Malawi (Blantyre, Chikwawa, Lilongwe, Machinga, Mangochi, Mulanje, Phalombe, Thyolo and Zomba). The program focus on Orphans and Vulnerable Children (OVC) and Adolescent Girls and Young Women (AGYW) and Adolescent Boys and Young Men (ABYM). The approach is also including but not limited to System Strengthening, Continuous Quality Improvement (CQI) in close collaboration with Government of Malawi (GoM).

Job Title: Data Entry Clerk (DEC)

Reports to: District MEL Officer

Location: Blantyre (4); Mangochi (3), Machinga (3), Thyolo (3), Phalombe (3), Chikwawa (2), Mulanje (2), and Zomba (7) Job Summary: DECs will be responsible for data entry, quality assurance, mentorship, analysis, and reporting for DREAMS and OVC activities. He/she will also provide support and verify data for site-specific or district-wide activities under the guidance of the District MEL Officer. The DEC will work directly with community-based cadres to ensure data captured in District Health Information System 2 (DHIS 2) and paper-based files are filed and maintained accordingly.

Duties and Responsibilities

  • Support timely data entry into the DHIS2 to ensure accurate and timely input of project-related information, supporting MER activities for the ANAPA program.

  • Provide first line of data management support to frontline staff responsible for capturing data, such as DREAMS Club Mentors.

  • Verifies data for completeness, cleanliness, accuracy and documents-related data quality challenges.

  • Provides first-line support on data management processes at facility and district level.

  • Maintain a weekly schedule for regular field visits for mentoring and supervisory and provide data quality assurance and verification.

  • Provide weekly report to the supervisor on the data entry status (received versus captured).

  • Manages physical and digital paperwork, organizes data entry outputs, and secures hard copies to ensure efficient retrieval and data integrity in accordance with the ANAPA filing system SOPs.

  • Participates in and supports routine Data Quality Assessments (RDQA)

  • Maintain good communication with Community Cadres and Supervisors.

  • Adhere to policies and procedures in day-to-day operations.

  • Respond timely to information queries.

  • Comply with data integrity and security policies.

Qualifications and experience required

  • A Diploma in Statistics/Applied mathematics and economics or related fields.

  • Experience in data entry, management and analysis of OVC and DREAMS data is an added advantage.

  • Proven ICT skills, specifically in Microsoft Office packages and DHIS 2

Specific Knowledge, Skills and abilities Required.

  • Possess excellent communication skills.

  • Good command of the English language

  • Typing and data entry skills

  • Attention to detail, results-driven and ability to work under pressure.

  • Ability to work independently and within a team.

Interested Malawian candidates who meet the above qualifications and experience are requested to submit their Curriculum Vitae with 3 traceable references, cover letter together with copies of certificates to the email address below not later than 5:00pm on 26th April, 2024, and only shortlisted candidates will be contacted.

Email to: recruitmentmw@projecthope.org