Executive Assistant

Executive Assistant vacancy:

Job Title: Executive Assistant
Reports to: HRAS Manager/Directors
Location: Area 43 Office, Lilongwe
Job Type: Full-time

Job Summary:

We are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to our Senior Executive team.

Key Responsibilities:

• Manage the executive’s calendar, including scheduling meetings & appointments
• Manage Executive front desk
• Welcome Guests, visitors & Clients in a Professional & friendly manner
• Coordinate travel arrangements, including flights, hotels, and transportation
• Handle incoming & outgoing mail
• Prepare correspondence, reports, & presentations as needed
• Develop and maintain spreadsheets, databases, and other administrative systems
• Provide support for meetings and events, including preparing materials and taking notes
• Manage visitors log
• Build and maintain relationships with internal stakeholders and external partners
• Perform other administrative tasks as required.

Requirements:

• 5+ years of experience as an Executive Assistant /Executive Receptionist or in a similar role
• Certificate, Diploma in either front desk, hospitality or house keeping. Those with bachelor’s degrees will have added advantage.
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Ability to maintain confidentiality and handle sensitive information
• Ability to Multitask & priotise tasks effectively
• Proficiency in Microsoft Office and other productivity software
• Knowledge of house keeping & hospitality
• Strong attention to detail and problem-solving skills.

How to Apply:
If you are a highly motivated and organized individual with excellent administrative skills, please submit your application, including your resume and cover letter, to  hras@pbmconstructmalawi.com Copy pbmconstructions@gmail.com

Closing date: 3rd September 2025.