Project Hope Namibia in Malawi (PHN-MA) seeks qualified Malawian candidate to fill various positions for the USAID funded Ana ndi Achinyamata Patsogolo Activity (ANAPA) Project, a project aimed at preventing new HIV infections and improve the health wellbeing and Protection of Children, Adolescents, their families and Young Women (CAFYW) living with, affected by and vulnerable to HIV. ANAPA will be implemented in high HIV burdened nine districts in Malawi (Blantyre, Chikwawa, Lilongwe, Machinga, Mangochi, Mulanje, Phalombe, Thyolo and Zomba). The program focus on Orphans and Vulnerable Children (OVC) and Adolescent Girls and Young Women (AGYW) and Adolescent Boys and Young Men (ABYM). The approach is also including but not limited to System Strengthening, Continuous Quality Improvement (CQI) in close collaboration with Government of Malawi (GoM).

Job Title: Finance Officer (7)

Reports to: Accountant

Location: Blantyre, Chikwawa, Thyolo, Mulanje, Phalombe, Machinga and Mangochi

Job Summary: The Finance Officer role is responsible for the day-to-day administration and data entry of Ana Ndi Achinyamata Patsogolo (ANAPA)’s finance activities. The role supports the accountant to implement effective and efficient financial management controls in collaboration with the Project Hope Namibia (PHN).

Specific Responsibilities and Duties:

  • Ensure all project-related transactions are conducted, processed, and recorded in QuickBooks with supporting documentation in line with the ANAPA Chart of Accounts.

  • Help ensure that expenses are in accordance with U.S. government regulations (expenses are reasonable, allowable, and allocable) and PHN policies and procedures.

  • Review expense reports, mobile money request forms, travel advances, and other requests against support documentation prior to processing for payment and reimbursements.

  • Support the Accountant in processing payroll and preparing social charges (Pension) and tax remittances (PAYE) for staff each month.

  • Support the Accountant in processing income tax remittances for consultancy fees paid every month.

  • Support the Accountant in performing monthly bank reconciliations and making sure the PHN accounts are matched with the monthly bank statements.

  • Support the Accountant to manage all financial transactions, including funds transfers from PHN, local currency exchange, and estimate upcoming cash needs and accrue expenditures for budget forecasts.

  • Maintain accurate and up-to date files in SharePoint and other platforms to back up files for the finance office.

  • Support the Accountant with compiling the monthly payments for local structures.

  • Assist the Accountant in monthly reconciliation of Account Receivables and Account payables at the end of every month.

Minimum Qualifications, Experience & Skills

  • Bachelor’s degree in finance, or related area, or ACCA

  • 2 years of experience in a relevant accounting.

  • Knowledgeable of USAID policies and regulations regarding financial management and compliance

  • Strong practical knowledge of Quick Books.

    • Knowledgeable of USAID policies and regulations regarding financial management and compliance

    • Strong computer skills, including advanced proficiency with Microsoft Excel spreadsheets, email, Internet and Microsoft Windows applications

    • Strong attention to detail and interpersonal communication skills

    • Willingness to travel out of duty station and to district offices.

  • Strong organizational and interpersonal skills.

  • Ability to work independently, prioritize work assignments, meet deadlines, and exercise professional judgment in a team set up.

Interested Malawian candidates who meet the above qualifications and experience are requested to submit their Curriculum Vitae with 3 traceable references, cover letter together with copies of certificates to the email address below not later than 5:00pm on 26th April, 2024, and only shortlisted candidates will be contacted.

Email to: recruitmentmw@projecthope.org