Baylor College of Medicine Children’s Foundation – Malawi (BCMCF-M) is a not-for-profit organization working in partnership with the Malawi Government in the health sector. Our Mission is to provide high-quality, high-impact, highly ethical pediatric and family-centered health care, health professional training and clinical research, focused on HIV/AIDS, tuberculosis, malaria, malnutrition and other conditions impacting the health and well-being of children and families worldwide.

The Baylor-Tingathe program developed in 2008 initially responded to suboptimal uptake of PMTCT and pediatric HIV services in Malawi and has grown over the past 14 years to support the full cascade of HIV care and treatment services. The current CORE programming seeks to support the Malawi Government in achieving epidemic control, by providing client focused care to People Living with HIV from the time of diagnosis to linkage and full engagement in care. BCMCFM’-s CORE programming is funded by USAID, and is currently operating in 6 districts in Malawi. BCMCF-M is seeking qualified candidates to fill the position of:

      POSITION:                         Procurement Officer

       CONTRACT DURATION:    1 year (renewable                                    

       DUTY STATION:                  Golden Peacock building

DISTRICT:                             Lilongwe

Position Description and Responsibilities

Reports to: Senior Administrator

Position Description:

The Procurement Officer is responsible for carrying out the functions of procurement.  The Procurement Officer will work closely with the Admin Assistant to delegate tasks as necessary and ensure progress on those tasks.

Essential Duties

  • Coordinate procurement
    • Analyse and consolidate requisitions
    • Consult with finance on budget allocation and funds availability
    • Source quotations
    • Submit quotations to IPC
    • Write memos
    • Ensure correct items are procured and distributed
    • Ensure that timely payment is made for utilities (electricity, water, internet, security) in all SEZ offices
    • Facilitate acquisition of hired vehicles

Coordinate branding of assets

    • Ensure that all assets are branded with USAID stickers

Manage Petty Cash

    • Recoup petty cash
    • Handle approved petty cash requests
    • Safe keeping of petty cash vouchers and cash

Manage airtime

    • Process airtime payment
    • Review airtime distribution list
    • distribute airtime to all staff

Assist in organizing special meetings

    • Book venue for conferences
    • Prepare perdiems for participants
    • Coordinate accommodation bookings for participants
    • Purchase stationery and other related supplies for the conference, workshop, seminar, and training
    • Book food/refreshments for the conference, workshop, seminar, and training
    • Assist with planning, coordination, and execution of the event


  • Post Graduate qualification in Procurement and Supply Chain Management or a Bachelor’s Degree in Administration or any other relevant qualification
  • Minimum 3years experience in a busy office preferably a Non-Governmental Organization
  • Proficient in using different procurement software
  • Malawi Institute of Procurement and Supply (MIPS) registered member
  • Hardworking with capacity to work independently with minimum supervision
  • Honest, integrity, open and transparent personality.
  • Team player
  • Working towards achieving team goals
  • Motivated, energetic and result oriented
  • Working for the best interest of the organization n
  • Excellent communication skills, including the ability to represent the Foundation well when dealing with different stakeholders
  • Exemplary behavior; should cultivate and promote the spirit of trust and professionalism in the institution
  • Proficient in using Microsoft packages

Application Instructions

Suitably qualified and experienced candidates should forward their applications, including a detailed Curriculum Vitae and names of three traceable referees to:

The Executive Director

Baylor College of Medicine Children’s Foundation-Malawi

P/Bag B-397

Lilongwe 3

Email: recruitment@tingathe.org

Closing date for receiving applications is on 24th January, 2023. Only shortlisted applicants will be acknowledged.