Project Officer (3 Positions)

JOB DESCRIPTION

Position: Project Officer (3 Positions)
Duty Station: Lilongwe, Blantyre, Mzuzu

Position Summary:

The Project Officer will be responsible for facilitating the achievement of project objectives for the Global Fund HIV/AIDS, TB, and Malaria Program under Grant Cycle 7 (GC7). The officer will coordinate district-level activities in the assigned districts, strengthen CBOs and community structures, ensure robust monitoring and evaluation, manage project resources, and represent MANASO in all relevant district engagements. A key responsibility will be leading the development, facilitation, and reporting of Community Scorecards to enhance accountability, community feedback, and evidence-based advocacy.

Key Responsibilities

1. Project Planning and Coordination

• Lead the design and development of district-level project work plans, budgets, activities, and timelines.
• Coordinate and implement project activities in line with approved work plans and budgets.
• Ensure timely preparation and submission of weekly, monthly, quarterly, and annual project reports.
• Ensure adherence to regulations, donor requirements, and best practices.

2. Capacity Building and Community Systems Strengthening

• Facilitate capacity-building initiatives for CBOs and community structures to enhance governance, leadership, data management, and financial accountability.
• Provide mentorship to community-based actors to strengthen ownership and sustainability of interventions.
• Document lessons learned, best practices, and success stories for replication and scale-up.

3. Monitoring, Evaluation, Data Management, and Scorecards

• Lead the roll-out and facilitation of Community Scorecards as a tool for monitoring service delivery, community feedback, and accountability at district level.
• Work with the MEAL Officer to design and implement M&E frameworks that integrate scorecard findings.
• Ensure accurate collection, analysis, and use of data for decision-making.
• Track project performance against milestones, outcomes, and deliverables.
• Produce evidence-based reports from scorecards to inform program improvements and advocacy.

4. Financial and Asset Management

• Monitor project expenditure against approved budgets, ensuring compliance with financial policies.
• Support the Finance Manager in maintaining an updated asset register and ensuring accountability for project resources.
• Provide oversight to community structures and CBOs on financial accountability and reporting.

5. People and Performance Management

• Provide coordination, guidance, and supervision to community focal persons, volunteers, and project field staff.
• Strengthen teamwork, accountability, and performance among district-level project teams.
• Build skills of community representatives to effectively implement scorecards and report on findings.

6. Stakeholder Engagement and Representation

• Build and maintain partnerships with government stakeholders, CSOs, CBOs, and community leaders.
• Organize stakeholder review meetings, community dialogues, and district coordination forums, integrating scorecard findings for joint action.
• Facilitate coordinating bodies attendance in all district-level engagements and technical working groups
• Facilitate coordinating bodies’ district and regional meetings to amplify community voices and ensure visibility of MANASO’s work.

7. Required Qualifications and Experience

• Degree in Public Health, Social Sciences, Development Studies, or related field.
• Minimum of 5 years’ experience in HIV/AIDS, TB, Malaria, or AGYW health programming.
• Proven expertise in capacity building of CBOs and community structures, especially in community-led monitoring tools such as Community Scorecards.
• Strong knowledge and practical application of M&E, finance management, and data management.
• Demonstrated ability in people management, stakeholder engagement, and partnership building.
• Strong coordination and implementation skills in complex, multifaceted projects.
• Excellent communication, facilitation, and analytical reporting skills

8. Desired Skills and Attributes

• High level of integrity, accountability, and professionalism.
• Strong analytical, organizational, and problem-solving skills.
• Excellent interpersonal and communication skills with the ability to work effectively in a team.
• Ability to manage multiple priorities and meet deadlines under pressure.
• Strong knowledge of Malawi labor laws, financial regulations, and donor compliance.

9. Safeguarding

The candidate is expected to demonstrate commitment to safeguarding the rights of children, adolescents, women, and marginalized groups. Any person with a criminal history in relation to Sexual Exploitation, Abuse, or Harassment (SEAH) will not be considered. The successful candidate will undergo police clearance and will be required to sign a declaration form to abide by MANASO’s PSEAH Policy. In addition, the successful candidate will be subject to thorough reference checks.

Submit your cover letter and curriculum vitae to projectofficer@manaso.mw