Transition Specialist

Background

The purpose of the Global Health Supply Chain Program – Procurement and Supply
Management (GHSC-PSM) project is to ensure uninterrupted supplies of health commodities
in support of USG-funded public health initiatives around the world. The project in Malawi
provides direct procurement and supply chain management support to the President’s
Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), and USAID’s
family planning and reproductive health program.

The program support of GHSC-PSM in Malawi is supported by locally-based Operations and
Finance teams as well as a Washington, DC-based corporate office project management unit
(PMU). A PMU representative will travel is August of 2023 to the Malawi project office to
support early planning and preparation for the close of the project and its transition to a
follow-on project in November of 2024. They will assist the Country Director, Operations
and Finance Director, and the program support teams in country in reviewing and organizing
project documents (personnel, finance, subcontracts, administrative) for thoroughness,
accuracy, and completion to ensure compliance with Chemonics and USAID requirements.
The project is hiring a short-term Transition Specialist to work with the PMU representative
and to continue their efforts in preparation for the project’s transition to a follow-on project.

Purpose of the position

The Transition Specialist support eh PMU representative in reviewing human resources, finance, operations, and subcontract files for thoroughness, accuracy, and completion to begin preparations for project transition in compliance with Chemonics procedures and USAID regulations and requirements.The principal tasks to be completed under this STTA include but are not limited to:

Responsibilities include:

• Review personnel file checklist and all files for completion, with a priority focus
  on long-term CCN staff. Liaise with HR team in-country to ensure that any missing
  documents are completed, scanned and saved to each personnel file.
• Conduct initial review of finance and compliance files, in preparation for scanning,
  boxing, and shipping for project transition. Support the project office staff in reviewing
  and understanding the “Preparing and Shipping Project Office Files” guidance.
• Work directly with the Operations team in-country to ensure that files are scanned
  and saved in SharePoint according to the Project File Index.
• Conduct a comprehensive review of all subcontract files to ensure completeness and
  compliance.
• Conduct initial preparation of NXP disposition to dispose property to assigned beneficiaries. Provide refresher training to project staff on inventory disposition as
  needed.
• Review procurement files to ensure adequate documentation. Liaise with the
  Operations team to ensure they are aware of any missing documents that must be
  completed and saved to each file.
• • Audit physical and SharePoint files and remove duplicate records and working
    documents.
  • Review all client approvals folders to ensure that Mission and Backstop concurrences,
    trip reports and other required deliverables per the ITA, have been saved appropriately.
  • Other duties, as required or assigned by the Country Director and/or Operations and
    Finance Director

  Expected Outcomes

  • Review of project documents and recommended actions for identified gaps.
  • Continued operations and finance oversight, guidance, and support to ensure
    accessibility to all documentation and smooth transition.
  • Quality assurance review of project files conducted, a comprehensive file review
    tracker developed, and review findings and recommendations documented.

  Deliverables:

  • Completion report consisting of summary of tasks accomplished and recommendations
    of remaining tasks in preparation for transition.

  Requirements

• The ideal candidate will meet the following criteria:
  • Bachelor’s Degree in Accounting, Finance, or a relevant field
  • A minimum of 5 years’ experience of general accounting experience
  • A minimum of 3 years’ experience with USAID projects
  • Strong understanding of USAID financial rules and regulations and Malawian tax laws
  • Qualification from a recognized accountancy association or similar strongly preferred
  • Ability to work in a team and independently with minimal supervision
  • Good interpersonal skills, honesty, and commitment to excellence
  • Ability to maintain discretion and confidentiality
  • Strong organizational and work prioritization skills, attention to detail

  Estimated Level of Effort: 42 days

  Application Instructions

  An application letter, a full detailed Curriculum Vitae or Resume with three traceable referees
  should be sent to: psmmalawirecruit@gmail.com. Applications are due by close of business
  on Monday July 31, 2023. Only short-listed candidates will be contacted.

  Chemonics is an equal opportunity employer and does not discriminate in its selection
  and employment practices on the basis of race, color, religion, sex, national origin, political
  affiliation, sexual orientation, gender identity, marital status, disability, genetic information,
  age, membership in an employee organization, or other non-merit factors.